Guides may engage subcontractors to act as a Guide Substitute or Assistant Guide at their discretion after passing a background check.
Guides may engage subcontractors to act as a Guide Substitute (Substitute) or Assistant Guide (Assistant) at their discretion. The Guide will contract with their Substitute or Assistant independent of Prenda and will arrange compensation for their Substitute or Assistant independent of Prenda. However, if a guide contracts a Substitute or Assistant, they must complete a background check before interacting with any microschool student. Please allow a minimum of 1 week for processing time on the background check. If a Guide fails to follow this policy, Prenda may terminate the Guide’s Platform Agreement.
- A “Substitute Guide” is defined as an individual who will serve temporarily in place of the Guide in the Guide’s approved space.
- An “Assistant Guide” is defined as an individual who provides support to the Guide during microschool operations. The assistant likely has some supervisory responsibility with the students and is authorized to substitute when the Guide is not present.
Selection
A Guide may select a Substitute or Assistant on their own and submit this person to Prenda for the required background check.
Compensation
Compensation is arranged directly between the Guide and the Substitute or Assistant.
Requirements for the Guide
The Guide must submit a background check request for each Substitute or Assistant in Prenda World under Background Checks in the left-hand sidebar. After the guide has submitted the individual's information in Prenda World, the potential Substitute or Assistant will receive an email from Checkr and must follow the directions in that email to initiate the background check. Once the results of the background check are returned by Checkr as clear/approved, the individual may begin substituting or assisting in the microschool.
As a best practice, Prenda recommends that the Guide should ensure the Substitute/Assistant has access to all necessary information before joining your microschool, such as:
- Guide’s emergency response plan
- Students’ family emergency contact information
- All key operational details
- Arrival and departure details
- Pick-up and walk/bike authorization for students
- Medical and allergy information for students
- Student learning accommodations
- Full access to the microschool facility (e.g., keys, security code)
Prenda also recommends the Guide host a Substitute or Assistant for an introductory visit before leaving them as a substitute.
Guides should notify parents when a Substitute or Assistant joins the microschool.
Last updated: March 17, 2025